Start or schedule a Google Meet video meeting - Computer (2025)

You can set up or start a new Google Meet video meeting from:

• Meet
• Gmail
• Google Calendar
• Google Chat (mobile only)
• Another scheduling system

Start video meetings using Google Meet on your computer

1. Open Gmail.
2. In the Meet section,click New meeting.
3. To send the meeting invitation via link or email, click Send invitation.
   • To copy the meeting invitation details, clickCopy meeting invite.
   • To send an email invitation, click Share via email.
4. When you’re ready to join the meeting, click Join now.
5. Before you join your first meeting, make sure that you allow permissions for your microphone and camera. Once you havegranted permission:
   • To turn your microphone on or off, click Microphone.
   • To turn your camera on or off, click Camera.
6. To jointhe call, click Join now.
7. To end the call, click Leave call.

When you create an event on Google Calendar, you can add a video meeting link.

• Google Workspace users:You can also add a dial-in number to the Calendar event.
• Google WorkspaceEssentials users: You can't schedule a meeting inGoogle Calendar.

Important:Guests can forward the meeting link to other people. If an uninvited person tries to join, a meeting participant from your organisation must accept their request. For meetings organised by a personal Google Account, only the meeting creator can admit these participants.

1. In Calendar, create an event.
2. Click Add guests.
3. Enter the names or email addresses of the people that you want to invite.
4. Click Save
5. To notify guests, click Send.

If you use Meet with a personal account, Google One or Workspace Individual subscription or a school account:

1. On your computer, open Google Chat or Gmail.
   • If inside Gmail: On the left, click Chat.
2. Open a conversation with a user or a chat group.
3. If in a 1:1 conversation with another user:
   • To directly ring them, in the top right, click 'Start a video call' .
   • To send them a Meet link, in the bottom right of the chat compose box, click 'Add video meeting' Send .
4. If in a group conversation, in the bottom right of the chat compose box, click 'Add video meeting' Send .

If you use Meet with a Workspace for Business or Workspace for Enterprise account:

1. On your computer, open Google Chat or Gmail.
   • If inside Gmail: On the left, click Chat.
2. Open a conversation with a user or a chat group.
3. If in a 1:1 conversation with another user, in the top right, click 'More options' .
   • To directly ring them, click Call .
   • To send them a Meet link, click 'Send a Meet link' .
   • To start an audio huddle with them, click 'Start a huddle' .
4. If in a group conversation, in the top right, click 'More options' .
   • To share a meeting link with others so that they can join when ready, click 'Send a Meet link' .
   • To start an audio huddle, click 'Start a huddle' . Learn more about huddles in Google Chat.

Use host controls to manage who can join your meetings.

1. Enable host controls.
   • When you plan a meeting:
     1. In your Google Calendar, create a new Google Calendar event.
     2. At the top left, click Create Add Google Meet video conferencing Video call options .
     3. On the right, select Host controls .
     4. Scroll to 'Meeting access'.
   • When you're in a meeting:
     1. At the bottom right, click Host controls .
     2. Scroll to 'Meeting access'.
2. Choose a meeting access type:
   • Open: Anyone with a meeting link can join your meetings. No one has to knock.
   • Trusted: Anyone within the host's organisation can join without knocking. Anyone outside the organisation, but invited through a Google Calendar event, can join without knocking. Everybody else must knock.
   • Restricted: Anyone invited through a Google Calendar event or from within the meeting by a host can join. Everyone else must knock.
     • Not available for consumer users.
3. Optional:
   • To let only participants who authenticate with their invited Google Accounts join:
     • For trusted access: Untick the box next to 'Anyone with the meeting link can ask to join'.
       • If the box is unticked, all internal-domain participants can join in addition to explicitly invited external-domain participants. They have to be logged in with a Google Account.
     • For restricted access: Untick the box next to 'Anyone can ask to join, including people who dial in'.

     Tip: This turns off 'knocking' for the entire meeting. Anonymous users or third-party bots, like note takers, that attempt to use 'Ask to join' are automatically denied access without actions required by the host.

   • If you need to join a meeting before the participants, turn on Host must join before anyone else.
4. Click Save.
   • Or, you can close the 'Host controls' panel.

Tip: Settings are at the meeting level, so different meetings can have different meeting access options. Recurring meetings keep the same settings as the first meeting.

Schedule a video meeting in another scheduling system

1. Start a video meeting from Gmail or Meet.
2. Copy the meeting details to an event created in your scheduling system.

Learn about default settings

• Enterprise users: All new meetings are set to 'Trusted' and your guests can join before you by default.
• Education users: New meetings created through Google Classroom are set to 'Restricted' and your guests can't join before you. All other new meetings are set to 'Trusted' and your guests can join before you by default.
• Consumer users: All new meetings are set to 'Trusted' and your guests can join before you by default. Anyone invited through a Google Calendar invitation is considered 'Trusted'.

1. On your computer, open Google Calendar.
2. Create a new meeting and add guests.
3. In the Google Calendar meeting invitation, open Host controls .
4. Turn on Host management.
5. In the 'Guests' tab, turn on Everyone is a viewer by default.
6. Optional: Add contributors.
   • To add contributors, add guests to the invite.
   • If the contributor's email doesn't display, make sure that you add them to the invite first.

Learn how to assign the view-only role in Google Meet.